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Executive Assistant to the President

29 August 2019

UWC USA

 
 
UWC-USA seeks to appoint an Executive Assistant to the President. Performs under the direct
supervision of the President. Works collaboratively with the Board of Trustees, President,
Strategic Leadership Team, Strategic Planning Committee, campus community.
The Executive Assistant provides executive support in a one-on-one working relationship with
the president and serves as the primary point of contact for internal and external constituencies
on all matters pertaining to the Office of the President. The Executive Assistant serves as a
liaison to the board of directors and senior staff and organizes and coordinates executive
outreach, external relations efforts, and donor relation efforts involving the president. The
Executive Assistant oversees special projects and events, at the president’s campus home, at
campus events, and at some off campus events. The ideal individual will have the ability to
exercise independent judgement in a variety of situations as well as have strong administrative,
organizational, and written and verbal communication skills. The Executive Assistant will also
have the ability to maintain a good balance among multiple priorities, work independently on
projects from conception to completion, and be able to work under pressure to handle a wide
variety of activities and confidential matters with discretion. The Executive Assistant must be
able to analyze information and make recommendations to the President, be creative, and enjoy
working within an environment that is mission-driven, results-driven and community oriented.

Roles and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include
the following:
• Completes a broad variety of administrative tasks for the President including: impeccable
calendar management; expense reporting; composition of correspondence that is
sometimes confidential; complex and detailed travel arrangements, itineraries, and
agendas; and document preparation for all presidential meetings.
• Plans, coordinates and ensures the President’s schedule is followed and respected.
Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access
to the President’s time and office.
• Communicates directly, and on behalf of the President, with Board members, donors,
staff, and others, on matters related to President’s office and initiatives.
• Prepares and coordinates between the President, Senior Leadership Team, and the Board
to prepare for all board meetings.
• Responsible for preparing all board materials including but not limited to board book,
and board appendices.
• Some weekend and evening work required.
• Manages all records for the President’s office and for campus wide events hosted by the
President.
• Prepares President for interactions with parents and national committees related to
student situations, including discipline and wellbeing.
• Prepares and preps all materials required for President’s meetings, trainings and travel.
• Provides administrative support and coordination for senior leadership team (SLT).
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the
President, including those of a sensitive or confidential nature. Determines appropriate
course of action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal
departments, demonstrating leadership to maintain credibility, trust and support with
senior management staff.
• Works closely and effectively with the President to keep him/her well informed of
upcoming commitments and responsibilities, following up appropriately. Acts as a
"barometer," having a sense for the issues taking place in the environment and keeping
the President updated.
• Provides leadership to build relationships crucial to the success of the organization and
manages a variety of special projects for the President, all of which have organizational
impact.
• Successfully completes critical aspects of deliverables with a hands-on approach,
including drafting acknowledgement letters, personal correspondence, and other tasks
that facilitate the President’s ability to effectively lead the school, engage outward
constituencies, and engage in the international movement.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-
through on projects to successful completion, often with deadline pressures.
• Manages the President’s house for events, guests, maintenance and cleanliness.
• Other related duties may be assigned.

MINIMUM JOB REQUIREMENTS:

• Bachelor's degree required
• Strong work tenure: five to 10 years of experience supporting Executives, preferably in a
non-profit organization
• Experience and interest in internal and external communications, partnership
development, and donor relations
• Proficient with Gmail and Google calendar, docs, slides, etc., Zoom, Microsoft Office
(Outlook, Word, Excel, and Power Point), Social Media Platforms (also preferred
experience with PowerSchool, Adobe Acrobat)
 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks
seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders,
including staff, board members, external partners and donors.
• Ability and willingness to learn and participate in professional development trainings.
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making
capability.
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective
independently
• Proven ability to handle confidential information with discretion, be adaptable to various
competing demands, and demonstrate the highest level of service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast
paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
 
UWC-USA is an international boarding school. It enrolls 240 students in grades 11 and 12. All
students follow the IB Diploma Program. Roughly twenty percent of the students come from the
U.S.; the remainder represent more than 90 different countries. Students are admitted on the
basis of merit, potential, and promise.
 
A UWC-USA application, letter of interest specific to the position, resume, and a list of
references may be emailed to victoria.lovato@uwc-usa.org. Applications will be accepted until
the position is filled. UWC-USA is an equal opportunity employer.